Office Coordinator and Financial Assistant

Part-time, 25-30 hours per week

Duties and Responsibilities
● General bookkeeping - pay bills, make deposits, create and send invoices, etc.
● Check receipts and verify credit card statements
● Reconcile bank accounts
● Monthly reporting and processing of Profit and Loss statements and Balance Sheets
● Maintain contract labor records
● Prepare financial reports for Board of Directors and CPA
● Assist with preparation of annual tax return
● Answer telephones, take/deliver messages
● Maintain mailing list
● Maintain membership records and an automated billing/reminder system
● Maintain donor database and assist Operations Manager with donor care
● Maintain and order office supplies
● Administration of gallery rentals; outreach, promotion, manage and book rentals
● Maintaining event cash needs
● Record and submit monthly sales tax
● Work with payroll company to ensure timely payment for employees
● Work with artwork purchases: contacting artists whose work has sold and buyers
● Responsible for implementation of volunteer program
● Coordinate parking lot monitors
● Manage, provide orientation and assist in recruiting, training, scheduling and assignment of volunteers, interns, docents, or paid labor (bar, event, parking lot and day-of labor)
● Maintain permits

● Bachelor's degree in accounting
● Minimum of three years related experience
● Must be proficient in Quickbooks and Excel
● Exhibit excellent written and verbal communication skills
● Database management experience; Giftworks a plus
● Passion for the arts a plus!
You will thrive in this position if you:
● Are extremely organized in the midst of multiple responsibilities
● Work well on a team and are also self-motivated
● Enjoy working as part of a team for the betterment of our community

To apply, email your resume and three professional references in one PDF to Laura Eccles at laurae@livingarts.org;
cc: dhsalamon@gmail.com.